Setting up employee ID cards sounds simple — until you hit the question of whether you actually need RFID access technology or if a standard PVC card will do. Here's a straightforward breakdown to help you decide.
In this guide
RFID cards cost meaningfully more per unit than standard PVC cards, since you're paying for embedded electronics rather than just a printed plastic surface. RFID also requires a compatible reader system installed at each access point — a separate infrastructure investment beyond the cards. For a small office without controlled entry needs, this additional cost typically isn't justified.
Multiple entry points? One main door with a receptionist — PVC is likely sufficient. Several doors, floors, or restricted zones — RFID starts making sense.
Need to track entry/exit times? RFID systems typically log access events, useful for security audits or attendance tracking. PVC offers no such tracking.
Is your office growing? If scaling into a larger space with more complex access needs, it may be worth investing in RFID infrastructure now.
What's your infrastructure budget? RFID cost isn't just per-card — it includes reader hardware and, often, access-permission software.
If you're unsure which option fits your office's actual security needs and budget, getting a recommendation on PVC vs RFID from our team can help you avoid over- or under-investing in the wrong card type.
Photo quality should be consistent and professional across all employees. Lamination protects the printed surface from daily handling and fading. Clear role/department indicators (color-coding, for example) can help visually distinguish access levels at a glance. If you're setting up ID cards as part of onboarding, pairing them with matching branded lanyards creates a more polished first impression for new employees.
Standard PVC ID cards are primarily for visual identification and don't have embedded electronics, while RFID cards contain a chip and antenna that allow them to communicate wirelessly with access control readers for doors, gates, or systems.
Small offices without controlled entry points or multiple security zones often don't need RFID and can rely on standard PVC ID cards for visual identification alone.
Yes, RFID cards cost more per unit than standard PVC cards because they contain embedded chip and antenna technology, plus they require a compatible reader system.
Yes, RFID cards are typically printed with the same photo, name, and design elements as standard ID cards, combining visual identification with access control in one card.
RFID cards typically last several years with normal handling, though heavy daily use, bending, or exposure to extreme heat can shorten the chip's functional lifespan.
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